Administrative Assistant - Korean 이중언어 가능한 사무직 어시스턴트를 구합니다 (스와니) > 구인/구직/과외

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스와니에 위치한 커머셜 및 주거용 부동산 관리회사 입니다.
영어/한국어 이중언어가 가능한 직원을 채용하고 있습니다.
많은분들의 지원을 바랍니다.

Position Title: Administrative Assistant
Pay: Starting $19/hr
Benefits include: 11 paid holidays, 10 paid time off day, health insurance and dental insurance
Type: Full-Time (Monday – Friday 9am-5pm)

Email your resume to kathy@cmcreg.com (Kathy Lai)

Job Description:
The Administrative Assistant would support the office by being the main first impression for clients, tenants, and vendors.  The person will be handling incoming mail (rent checks, vendor invoices), as well as managing files, updating paperwork and other documents, and running errands for the office. The person will be supporting the Property Managers with miscellaneous tasks.

Job Requirements:
• Friendly personality with strong communication skills
• Time management skills
• Hard-working professional able to undertake a variety of office support tasks
• Work diligently under pressure
• Maintain excellent relationship with the team, clients, and tenants
• Comfortable with phone system and software
• Work independently while also in constant collaboration with the team.
• Very organized, highly detailed, and be able to respond quickly to requests

Job Responsibilities:
The Administrative Assistant’s responsibilities include, but are not limited to:
• Handling incoming calls, mail, and emails and routing accordingly
• Assisting with outgoing letters and notices and certified mail
• Organizing and managing filing systems (both physically and digitally)
• Creating, maintaining, and entering information into databases
• Updating paperwork, maintaining documents and word processing
• Performing other general office clerk duties and occasionally running errands out of the office
General Office Duties:
• Opening and closing the office each day
• Greeting clients and visitors at office and offering refreshments during their visit
• Coordinating events such as birthdays, baby showers, and other company events as necessary
• Maintaining office equipment and supplies as needed
• Organizing and maintaining office common areas
• Light cleaning around common areas
Assisting Property Managers:
• Assisting with onboarding of new properties and new tenants
• Answer basic questions such as our website, address
• Add bills for Property Manager approval
• Bank runs to deposit rent checks
• Creating work orders for Property Managers
• Collecting information about properties, owners, tenants for data entry
• Monitoring deadlines and providing notices to appropriate parties
• Assisting leasing by preparing flyers or other marketing efforts such as social media accounts (Facebook, Instagram, YouTube) website, mail out flyers, etc.
• Coordinate with other departments to ensure compliance with established policies


Job Qualifications:
• Required:
o High school diploma or equivalent. Some college or professional school preferred
o Authorization to work in the United States of America
o Valid driver’s license and reliable transportation
o 1-2 years of office and clerical experience in a professional office environment
o Excellent computer skills (understand the difference between emailing CC and BCC, Reply ALL, use Google Calendar, how to use conference call tools like Google Meet, Zoom)
o Intermediate to advance level Microsoft Office experience (mostly Word and Excel)
o Windows 10 experience
o Willingness to undergo background check in accordance with local laws and regulations

• Preferred (but not required):
o 1-2 years of real estate or property management admin experience
o 1-2 years of basic accounting and bookkeeping experience
o Experience with Dropbox cloud storage app
o Experience with AppFolio property management software
o Speak, read, write in a second language (i.e. Korean, Chinese, or Spanish) proficiently